Toast tip pooling from your Time Entries export
Export Time Entries from Toast and drop the CSV here. Tiptrail reads declared cash, non-cash tips and gratuity, the business date and job, then splits the pool by hours to the cent.
Built for the Toast export
- Columns recognised automatically: Employee, Job Title, In Date / Out Date, Payable Hours, Cash Tips Declared, Non-Cash Tips, Total Gratuity.
- Business date: a shift that starts after midnight (before 4 am) is counted on the previous business day, the way Toast reports it.
- Overnight shifts are handled; a shift longer than 24 hours is flagged as a missed clock-out rather than silently counted.
- Duplicates from exporting overlapping date ranges are counted once.
Toast also sells tip management inside its own platform. Tiptrail is for restaurants that want a quick, auditable split from the export they already have, without another subscription.
Not sure where the file is? See how to export timesheets from Toast, Square, 7shifts, Homebase and When I Work — the Toast section.
How it works
- Export your timesheet for the pay period from Toast, Square, 7shifts, Homebase or When I Work (where to find it).
- Set your pool rules once: pool period, points per role, who contributes, group percentages. They're remembered.
- Pay out: download the payroll CSV, print the report, or (Pro) the Excel workbook and employee statements.
FAQ
Is it really private?
Yes. Your file is read by JavaScript running in your browser tab; its contents — names, hours, tips — are never sent over the network. You can verify this in your browser's developer tools (Network tab), or go offline after the page has loaded.
Which files work?
Toast Time Entries and payroll exports, Square timecards, 7shifts time punches, Homebase timesheets, When I Work timesheets, and most other timesheet exports with an employee, a date and hours or clock-in/out times — CSV, TXT, XLSX, XLS or ODS. Columns are detected automatically and you can change any of them; your choice is remembered for that layout.
How are tips split?
Each pool's tips are divided by hours worked × the points you give each role. Optionally the pool is first split between groups (e.g. front and back of house) by percentage. Cents are allocated by largest remainder, so shares always add up exactly.
My export has no tip columns. Can I still use it?
Yes. Type each pool's tips into the Add tips box; the split uses the hours from your file.
Is it legal advice?
No. Tiptrail does the arithmetic with the rules you set. Who may share in a tip pool depends on federal, state and local law — see our tip pooling rules overview and check with your state labor department or an employment lawyer.
What's free?
Everything, one file at a time, for reports covering up to 7 business days — the full split, checks, payroll CSV and printable report. Pro removes the limit for whole pay periods, combines several files or locations, and adds the Excel audit workbook, shift-by-shift CSV and employee statements.